Invoice Printing and Mailing Services


  Grab the Case Study

MailMyStatements is your one stop shop for fast and efficient HITRUST certified billing service and solutions. We create statements and communications that look great and are easy for recipients to understand. MailMyStatements takes care of everything from statement design, processing, full-color printing, and mailing. MMS can eliminate your billing troubles with our innovative processes and cutting edge technology. Simply export electronic billing data from your system and we will design, print and mail elegant billing communications to your clients saving you time and money. MMS is compatible with virtually all practice management systems, hospital information systems, accounting systems, and collection systems. Everything from invoice printing to mailing can be seamlessly improved with MailMyStatements.

Features

  •   Easy to read statements that are colorful and stylish
  •   Option to receive e-statements for reduced cost and more convenience
  •   Consistent with HFMA’s Patient Friendly Billing initiative, statements anyone can decipher
  •   Flexible reporting and data extraction/integration with integrated address validation and NCOA Link address updates
  •   Online preview and archival of all patient bills
  •   MMS operations are HITRUST certified

Benefits

  •   Lower overhead with reduced printing and mailing costs
  •   Improved collection rates
  •   Assists in customer satisfaction
  •   Alleviates information security concerns

How it Works

MailMyStatements makes it easy for clients to send electronic data from any system and then have their bills, statements, letters, or invoices printed and mailed the next business day. Here’s some more detail on how our billing service works:

  •   Send Information – Clients forward information in virtually any electronic format (e.g. .txt, .xls, .pdf, .xml, etc.). Information can be sent by logging onto the secure MailMyStatements client portal, via SFTP, or via MMS’ REST API.
  •   Data Translation – MMS receives the data, validates it, and moves it to a database.
  •   Address Validations, NCOA Updates, and Custom Rules – MMS validates the addresses sent within the data and determines if they can be CASS certified {e.g. recognized by the United Statements Postal Service (USPS) as valid addresses} then checks the addresses against the National Change of Address (NCOA) database and updates addresses where a recipient has filed a Change of Address with the USPS. Before performing your invoice printing, MMS can also apply custom processing rules to data to suppress or modify client data based on client requirements.
  •   Reporting – MailMyStatements provides File Acknowledgement Reporting, File Summary Reporting, CASS Address reporting, and NCOA Address reporting. Reports can be downloaded and viewed on the portal, retrieved via SFTP, or integrated into third-party systems using the REST API.
  •   Document Creation and Preview – Within minutes of receiving client data, PDF documents are created and be previewed prior to printing. Clients can review documents on-line and control their release to print production.
  •   Printing – Documents are printed using high quality color or black and white printers to individual client requirements. All our invoice printing services will also print barcodes containing machine-readable inserter instructions and for document tracking and quality assurance.
  •   Inserting – High speed inserting machines are used to fold, add remittance envelopes, add possible inserts, envelope, and seal documents for mailing
  •   Barcoding / Quality Assurance / Sealed Document Imaging – Sealed documents are read by high-speed cameras, taking a picture of each mail piece within its envelope. The process insures each piece is accounted for and no party will have their document misrouted along with another document.
  •   Mailing – Mail goes out on time, every time within one business day of receipt.
  •   The MailMyStatements Client Portal and APIs – After our invoice printing, as a client end user or a system vendor partner MailMyStatements provides the features and options to make things easy so you can conduct business the way you want.

As a Medical Provider are your following the law? Are you section 1557 compliant?

 

How Do I Get Started?

Simplify 

 

We help you automate, stream-line and SIMPLIFY your patient billing and payment processes.

Personalized Statements / Free Setup / Compatibility with virtually all billing systems

Connect 

 

We offer multiple ways to get YOUR information in front of patients:

Printed mail / Secure e-mail / Text/SMS / Timely reminders / IVR (Interactive Voice Response)

API Integration / RCM

Collect 

 

All of these add up to PERSONALIZED payment options for increased collections:

Printed Statements / Online Payments / Mobile-friendly “instant” payments / IVR Payments

Invoice Printing and Mailing Services

  Grab the Case Study 

MailMyStatements is your one stop shop for fast and efficient HITRUST certified billing service and solutions. We create statements and communications that look great and are easy for recipients to understand.  MailMyStatements takes care of everything from statement design, processing, full-color printing, and mailing. MMS can eliminate your billing troubles with our innovative processes and cutting edge technology. Simply export electronic billing data from your system and we will design, print and mail elegant billing communications to your clients saving you time and money. MMS is compatible with virtually all practice management systems, hospital information systems, accounting systems, and collection systems. Everything from invoice printing to mailing can be seamlessly improved with MailMyStatements.

Features

  •   Easy to read statements that are colorful and stylish
  •   Option to receive e-statements for reduced cost and more convenience
  •   Consistent with HFMA’s Patient Friendly Billing initiative, statements anyone can decipher
  •   Flexible reporting and data extraction/integration with integrated address validation and NCOA Link address updates
  •   Online preview and archival of all patient bills
  •   MMS operations are HITRUST certified

Benefits

  •   Lower overhead with reduced printing and mailing costs
  •   Improved collection rates
  •   Assists in customer satisfaction
  •   Improves your bottom line
  •   Alleviates information security concerns

How It Works...

MailMyStatements makes it easy for clients to send electronic data from any system and then have their bills, statements, letters, or invoices printed and mailed the next business day. Here’s some more detail on how our billing service works:

  •   Send Information – Clients forward information in virtually any electronic format (e.g. .txt, .xls, .pdf, .xml, etc.). Information can be sent by logging onto the secure MailMyStatements client portal, via SFTP, or via MMS’ REST API.
  •   Data Translation – MMS receives the data, validates it, and moves it to a database.
  •   Address Validations, NCOA Updates, and Custom Rules – MMS validates the addresses sent within the data and determines if they can be CASS certified {e.g. recognized by the United Statements Postal Service (USPS) as valid addresses} then checks the addresses against the National Change of Address (NCOA) database and updates addresses where a recipient has filed a Change of Address with the USPS. Before performing your invoice printing, MMS can also apply custom processing rules to data to suppress or modify client data based on client requirements.
  •   Reporting – MailMyStatements provides File Acknowledgement Reporting, File Summary Reporting, CASS Address reporting, and NCOA Address reporting. Reports can be downloaded and viewed on the portal, retrieved via SFTP, or integrated into third-party systems using the REST API.
  •   Document Creation and Preview – Within minutes of receiving client data, PDF documents are created and be previewed prior to printing. Clients can review documents on-line and control their release to print production.
  •   Printing – Documents are printed using high quality color or black and white printers to individual client requirements. Documents are printed using high quality color or black and white printers to individual client requirements. All our invoice printing services will also print barcodes containing machine-readable inserter instructions and for document tracking and quality assurance.
  •   Inserting – High speed inserting machines are used to fold, add remittance envelopes, add possible inserts, envelope, and seal documents for mailing
  •   Barcoding / Quality Assurance / Sealed Document Imaging – Sealed documents are read by high-speed cameras, taking a picture of each mail piece within its envelope. The process insures each piece is accounted for and no party will have their document misrouted along with another document.
  •   Mailing – Mail goes out on time, every time within one business day of receipt.
  •   The MailMyStatements Client Portal and APIs – After our invoice printing, as a client end user or a system vendor partner MailMyStatements provides the features and options to make things easy so you can conduct business the way you want.

As a Medical Provider are your following the law? Are you section 1557 compliant?

 

How Do I Get Started?

Simplify 

 

We help you automate, stream-line and SIMPLIFY your patient billing and payment processes.

Personalized Statements / Free Setup / Compatibility with virtually all billing systems

Connect 

 

We offer multiple ways to get YOUR information in front of patients:

Printed mail / Secure e-mail / Text/SMS / Timely reminders / IVR (Interactive Voice Response)

API Integration / RCM

Collect 

 

All of these add up to PERSONALIZED payment options for increased collections:

Printed Statements / Online Payments / Mobile-friendly “instant” payments / IVR Payments